Samarthana Corporate Services
Samarthana Corporate Services
HR Outsourcing Services
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Share your details and our team will get back to you shortly with a customized HR outsourcing proposal.
The Compliance Challenge
challenges
The Struggle of Scaling People Operations
Operating an enterprise in competitive commercial centers, tech parks, or manufacturing belts involves navigating complex workforce dynamics. For startups, growing SMEs, and multi branch companies, building and managing an internal HR department presents critical challenges.
High Cost of In House HR Teams
Hiring experienced HR managers, payroll executives, and compliance specialists creates heavy overhead costs. Small and medium enterprises often cannot justify full time salaries for roles that require specialized, periodic execution.
Vulnerability to HR Turnover
When a solo in house HR manager resigns, they take critical institutional knowledge, undocumented processes, and employee records with them, leaving the business temporarily paralyzed.
Administrative Drag on Core Leadership
Founders and operational heads spend hours resolving leave disputes, drafting offer letters, and answering basic employee queries, pulling focus away from business growth.
Our Solution
Scalable, Compliance Backed HR Outsourcing
We serve as your dedicated external HR department. Our outsourced HR services eliminate administrative friction, inconsistent documentation, and regulatory risks, providing enterprise grade people operations at a fraction of the cost of an internal team.
As a leading provider of virtual HR services, we do not just advise, we execute. From designing your employee handbook and setting up cloud attendance tracking to managing monthly payroll, conducting grievance redressals, and maintaining 100% statutory compliance, our virtual HR consultants provide hands on, professional support. We ensure your workforce is supported, engaged, and legally protected 365 days a year.
Services / Scope of Support
The Entire Lifecycle of HR Management
Our HR management services cover the complete operational, administrative, and strategic lifecycle of human resources for IT companies, startups, manufacturing facilities, and commercial establishments of every size.
Dedicated HR Business Partner
We assign an experienced HR manager who acts as your primary point of contact, coordinating daily employee queries, management alignment, and operational workflows.
Flexible Engagement Models
Scalable solutions designed for your exact organizational maturity, including fractional HR advisory, hybrid virtual support, or full time outsourced HR management.
HR Helpdesk for Employees
A responsive query resolution system where your team gets clear, timely answers regarding leave balances, salary structures, tax declarations, and company policies.
Onboarding & Induction
Preparing compliant offer letters, employment contracts, non disclosure agreements (NDAs), and managing employee document collection and verification.
Personnel File Management
Establishing and maintaining comprehensive digital employee files, Form F service records, and emergency contact registries in strict accordance with statutory standards.
Attendance & Leave Governance
Implementing transparent leave policies, configuring biometric attendance tracking, and managing holiday calendars tailored to local commercial guidelines.
Payroll Operations Outsourcing
Seamless gross to net salary processing, automated payslip distribution, reimbursement claim validations, and full and final (F&F) settlement calculations.
Outsourced HR Compliance
End to end administration of mandatory central and state statutory requirements, including EPF, ESIC, Professional Tax, and the applicable Labour Welfare Fund (LWF).
HR Consulting Services
Designing tailored employee handbooks that establish clear guidelines for code of conduct, remote work, probation periods, performance standards, and termination protocols.
Workplace POSH Alignment
Assisting with Internal Committee (IC) constitution, providing empanelled external members, conducting employee awareness sessions, and submitting annual returns.
Compensation Benchmarking
Structuring competitive, tax optimized CTC salary components that attract top talent while minimizing statutory friction.
Performance Management Support
Facilitating objective appraisal cycles, Key Performance Indicator (KPI) frameworks, and probation review workflows.
Disciplinary Procedures & Grievance Handling
Drafting formal show cause notices, guiding domestic inquiry proceedings, and resolving internal workplace disputes under fair employment principles.
Smooth Exit Offboarding
Conducting exit interviews, retrieving company assets, calculating leave encashment and gratuity dues, and issuing formal relieving and experience letters.
Why Choose Us?
A Strategic Operational Advantage
When you partner with Samarthana’s HR outsourcing team, you gain an enterprise grade operational backbone.
Compliance Backed People Operations
While traditional HR consultancies focus solely on recruiting, our deep roots in labour law ensure every letter, policy, and register we handle is legally sound and audit proof.
Up to 60% Reduction in HR Overheads
Eliminate the heavy fixed costs of recruiting, training, and retaining an internal HR department. Gain access to a team of HR generalists, payroll specialists, and labour lawyers for less than the cost of a single senior hire.
Zero Operational Disruption
With Samarthana, you never suffer from HR turnover. Our shared services model ensures uninterrupted people operations, regardless of individual team transitions.
Tailored to Every Business Landscape
From rapid growth SaaS firms to industrial manufacturing plants, our HR support for SMEs adapts to your specific culture and operational scale nationwide.
Our Process
Solutions
A Structured, Scalable HR Framework
We deploy a structured, transparent managed HR services framework to integrate smoothly with your leadership team.
Hear from our Clients
Founder & CEO
Enterprise SaaS Platform
“Outsourcing our entire HR function to Samarthana was the best decision we made as an expanding tech company. They structured our employee handbook, took over our payroll, and streamlined our onboarding process.”
Managing Director
Precision Engineering Works
“Managing factory floor staff and office personnel was overwhelming our leadership team. Samarthana brought complete order to our records, attendance tracking, and employee files.”
Director of Human Resources
Retail & Consumer Goods Chain
“Samarthana handles our hiring documentation, monthly salary computations, PF/ESI filings, and employee grievances with incredible responsiveness and professionalism.”
What is included in HR outsourcing services?
End to end management of your human resources department. This includes drafting employment agreements, managing employee onboarding and induction, maintaining personnel records, managing attendance and leave, processing monthly payroll, executing statutory compliance (EPF, ESI, PT, LWF), drafting company policies, managing grievances, and overseeing exit procedures.
How does the Virtual HR model work for small businesses?
We assign a dedicated HR manager and a specialized backend operations team to your company. We act as your off site HR department, available via email, phone, and scheduled on site visits. We handle day to day employee communications, maintain your HR records, and ensure your business runs smoothly without requiring a full time in house HR manager.
How does outsourcing HR save money for growing companies?
Outsourcing HR eliminates the overhead of hiring full time HR managers, payroll accountants, and legal advisors. It eliminates recruitment costs, software subscription fees, and benefits associated with internal teams, while protecting businesses from expensive legal penalties and late fees caused by compliance missteps, delivering up to 60% in operational cost savings.
Can Samarthana manage both daily HR administration and statutory labour compliance?
Yes. Unlike traditional agencies that only offer recruitment or standalone payroll software, Samarthana combines full lifecycle HR administration services with specialized statutory labour compliance. We ensure that every operational HR action, from an offer letter to an exit settlement, strictly aligns with Central and State labour laws.
How do you handle employee data confidentiality and privacy?
We enforce rigorous data protection protocols. All employee records, salary data, personal identification details, and company policies are stored in encrypted, access controlled environments. Our team operates under strict Non Disclosure Agreements (NDAs), ensuring that sensitive executive compensation and personnel information remain completely secure.
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Protect & Scale Your Business with Expert HR Support
Do not let administrative bottlenecks and regulatory complexities slow your organizational growth. Partner with our leading HR outsourcing specialists to build an efficient, engaged, and 100% compliant workforce.
