Samarthana Corporate Services
Samarthana Corporate Services
POSH Compliance Services
Fostering a safe, equitable, and legally protected work environment is both a moral duty and a strict statutory mandate. As leading POSH compliance consultants, Samarthana Corporate Services delivers comprehensive POSH compliance services nationwide. We guide your enterprise through policy formulation, Internal Committee (IC) constitution, certified External Member representation, interactive employee sensitization, and annual government reporting. We protect your organization from crippling legal liabilities, financial penalties, and brand erosion, ensuring full compliance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.
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The Compliance Challenge
challenges
The Legal and Cultural Realities of Managing Workplace Safety
Operating an enterprise in commercial corridors, tech parks, or manufacturing belts involves strict statutory oversight regarding workplace safety. Under the POSH Act, any establishment employing 10 or more people must maintain an active compliance framework. Without expert governance, employers face severe risks.
Heavy Statutory Penalties & Cancellation of Licenses
Failure to constitute an Internal Committee (IC) or submit the required annual return can result in fines, repeated penalties, and cancellation of business licenses.
Flawed Inquiry Procedures & Legal Invalidation
An improperly constituted committee or non compliant inquiry process can invalidate POSH proceedings, leading to legal disputes and procedural challenges.
Lack of Ongoing Awareness
Without regular POSH awareness and sensitization for employees and contract workers, organizations remain exposed to compliance gaps and legal liabilities.
Solutions
360 Degree POSH Governance & Workplace Safety
We serve as your dedicated external compliance partner. Our workplace harassment compliance Chennai solutions eliminate legal ambiguity, administrative burden, and reputational risk, transforming statutory mandates into a culture of mutual respect and safety.
As a premier POSH compliance company Chennai, we do not just provide paperwork – we implement end-to-end governance. From drafting legally sound policies and appointing seasoned, empanelled External Members to delivering bilingual employee workshops, guiding quasi-judicial inquiry proceedings, and filing mandatory returns with the Chennai District Officer, our experts ensure your business remains 100% compliant, culturally aligned, and audit-ready 365 days a year.
Services / Scope of Support
Comprehensive POSH Advisory & Training
Our POSH compliance services cover the complete operational and legal lifecycle of the POSH Act for IT corporations, startups, manufacturing facilities, educational institutions, and retail establishments of every size.
POSH Policy Development
Drafting clear, customized, and gender inclusive policies aligned with the POSH Act, 2013 and the latest judicial precedents. Policies cover definition of workplace, physical and digital harassment, consensual relationships, and retaliation protections.
Internal Committee Constitution
Structuring and formalizing your Internal Committee in strict accordance with Section 4 of the Act. We ensure accurate representation: a senior woman Presiding Officer, at least two employee members committed to gender equality, and mandatory 50% female composition.
Mandatory Workplace Notice Displays
Designing and installing compliant abstract displays outlining the organization's zero tolerance stance, committee member contact details, and the penalties for non compliance.
POSH Documentation
Providing comprehensive documentation templates, including meeting registers, incident intake forms, conciliation documents, notice formats, and formal investigation report templates.
Empanelled External Member Services
Providing highly qualified, certified External Members with deep legal or social work backgrounds. Our external members bring neutrality, maintain objectivity, and ensure strict adherence to the principles of natural justice.
Inquiry Governance & Redressal Support
Assisting the IC through every step of a formal complaint, from the initial written grievance and conciliation attempts to witness cross examinations, evidence evaluation, and drafting legally sound inquiry reports within the mandatory 90 day window.
Confidentiality & Interim Relief Management
Guiding management on statutory interim relief measures (such as paid leaves or work from home transfers) while upholding Section 16 confidentiality mandates to prevent leakages and defamation risks.
POSH Training for Employees
Interactive, engaging sensitization workshops for all staff, remote employees, contract labour, and interns. Training covers boundaries, consent, microaggressions, digital conduct, and the step by step reporting process.
POSH Training for Employers & Leadership
Strategic sessions for founders, directors, and people managers on proactive intervention, psychological safety, and fulfilling legal employer duties under Section 19.
Internal Committee Training
Specialized quasi judicial capacity building for IC members. We train your committee on civil court powers, document summoning, evidence evaluation, drafting unbiased inquiry findings, and recommending disciplinary action.
POSH Awareness Training
Delivering accessible, relatable training sessions to ensure shop floor factory workers and corporate staff fully understand their rights.
POSH Annual Compliance & Reporting
Compiling the mandatory annual report under Section 21 of the Act, summarizing received complaints, disposal timelines, ongoing inquiries, and employee sensitization programs.
Filing with the District Officer
Submitting annual documentation directly to the designated District Social Welfare Officer before statutory annual cut offs.
Corporate Governance & Board Disclosures
Preparing statutory disclosures on POSH compliance for inclusion in the Director's Report under Section 134 of the Companies Act, 2013.
POSH Audit
Conducting diagnostic audits of your existing policies, previous inquiry records, committee compositions, and documentation to identify vulnerabilities before external inspections.
Why Choose Us?
A Strategic Operational Advantage
When you partner with Samarthana’s POSH consultants, you gain an authoritative compliance partner dedicated to protecting your employees and your organization.
Empanelled, Independent External Members
We provide seasoned legal and social specialists who serve as neutral External Members, ensuring your inquiries are free from organizational bias and withstand legal scrutiny.
Deep Regional & Regulatory Ground Knowledge
We maintain clear working coordination with State Departments of Social Welfare and District Collectorates nationwide, guaranteeing timely return submissions and smooth compliance validation.
Interactive, High-Impact Training Programs
Our training moves beyond generic slide decks. We use real world corporate case studies, role playing, and interactive Q&A sessions to build genuine workplace awareness.
Total Discretion & Legal Confidentiality
We understand the sensitive nature of workplace harassment matters. Every inquiry, policy consultation, and committee deliberation is managed under strict confidentiality protocols.
Our Process
Solutions
A Structured, Transparent Framework
We deploy a structured, transparent workplace sexual harassment compliance methodology to protect your organization.
Hear from our Clients
Chief People Officer
Enterprise Software Company
“Samarthana streamlined our policy and delivered outstanding sensitization workshops for our 200+ employees. Their external member brings absolute objectivity to our committee.”
Head of Human Resources & Administration
Engineering Works
“Samarthana’s ability to deliver clear, relatable training sessions for our shop floor staff and management was exceptional. They made the legal nuances simple and practical.”
Director of Legal & Compliance
Leading Retail Chain
“Samarthana’s POSH audit uncovered critical gaps in our earlier annual filings, regularized our committee constitution, and managed our District Officer submissions smoothly.”
Is POSH compliance mandatory for all businesses?
Yes. Under the POSH Act, every organization employing 10 or more persons, regardless of whether they are full time, part time, temporary, or contract employees, must constitute an Internal Committee, formulate a policy, organize mandatory sensitization workshops, and file annual returns.
Why is an External Member required on the Internal Committee?
Section 4(2)(c) of the POSH Act legally mandates the inclusion of an External Member who is from an NGO, an association committed to the cause of women, or a person familiar with sexual harassment issues. The External Member ensures neutrality, prevents managerial bias, and guarantees that complaints are handled objectively under the principles of natural justice.
What are the legal penalties for non compliance with the POSH Act?
Initial non compliance carries a financial penalty of up to 50,000 rupees for failing to constitute an IC, failing to act on committee recommendations, or failing to submit the annual return. Repeat offenses bring doubled financial penalties and potential cancellation or non renewal of business licenses, registrations, or statutory operating approvals. Flawed internal inquiries can also result in wrongful termination lawsuits and reputational damages in labour and civil courts.
How often should POSH training be conducted?
Under Rule 13 of the POSH Rules, the employer is legally obligated to organize sensitization programs at regular intervals for all employees, alongside specialized training workshops for Internal Committee members. Best practice mandates conducting employee awareness sessions annually and training new hires during onboarding.
What is the deadline for filing the POSH Annual Report?
The Internal Committee must prepare and submit an Annual Report summarizing complaints received, actions taken, and workshops conducted, to the employer and to the designated District Officer, on or before January 31st of each year for the preceding calendar year.
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Protect Your Business from Compliance Risks
Do not leave your organization exposed to workplace grievances, legal penalties, and reputational damage. Build a safe, compliant, and dignified workplace culture with Samarthana.
