Samarthana Corporate Services
Samarthana Corporate Services
PF and ESI
Compliance Services
Navigating the statutory complexities of social security laws demands rigorous operational precision and absolute timeliness. As leading PF and ESI consultants, Samarthana Corporate Services provides end to end PF and ESI compliance services, covering statutory registrations, monthly contribution processing, electronic challan filings, and inspection defense. We protect your enterprise from crippling financial damages, prosecution risks, and unannounced department audits, ensuring seamless alignment with the Employees’ Provident Funds (EPFO) and Employees’ State Insurance (ESIC) authorities.
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Challenges
challenges
The High Risk Realities of Managing EPF & ESIC
Operating an enterprise in commercial hubs, IT corridors, or manufacturing belts requires strict adherence to central social security mandates. Between the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 and the Employees’ State Insurance Act, 1948, employers face severe ongoing compliance hurdles.
Strict 15th of the Month Deadlines
Statutory contributions for both EPF and ESI must be calculated, reconciled, and deposited via electronic challans by the 15th of every month. Missing this date by even a single day results in penal damages under Section 14B and simple interest at 12% per annum under Section 7Q.
Data Discrepancies and Portal Rejections
Unseeded Aadhaar numbers, mismatched Universal Account Numbers (UAN), date of joining errors, and digital signature certificate (DSC) expirations consistently disrupt monthly ECR uploads, creating compliance bottlenecks for internal HR teams.
Heavy Financial and Legal Penalties
Non compliance is not merely an administrative oversight. Defaulting on employee deductions can lead to direct attachment of company bank accounts, prosecution under Section 85 of the ESI Act, and non bailable warrants issued by the regional labour judiciary.
Solutions
End to End PF & ESI Statutory Governance
We serve as your dedicated external statutory compliance department. Our PF and ESI advisory services eliminate the administrative burden, portal errors, and legal vulnerabilities of social security adherence. We bridge the gap between statutory mandates and daily payroll operations, transforming an intimidating risk center into a reliable, streamlined process.
As a premier PF and ESI compliance company, we do not just advise, we execute. From securing your initial establishment code numbers to onboarding employees, processing monthly salary schedules, generating ECR challans, and liaising directly with Regional PF and ESI Offices nationwide, our experts ensure your business remains 100% audit ready 365 days a year.
Services / Scope of Support
The Entire Lifecycle of Social Security Compliance
Our PF and ESI compliance services cover the full operational spectrum for corporate enterprises, IT firms, manufacturing plants, and service establishments of every size.
Monthly ECR Generation & Filing
Preparing accurate wage schedules, computing employer and employee contributions (12% EPF/EPS breakdown), generating Electronic Challan cum Returns, and supervising timely remittances.
UAN Generation & KYC Seeding
Smooth onboarding of new employees, generating Universal Account Numbers, linking Aadhaar/PAN, and resolving biometric identity mismatches.
Member Transfer & Claim Support
Assisting employees with online PF transfers (Form 13), non refundable advances, settlement claims (Form 19/10C), and death relief claims (Form 20/5IF).
Form 5A Digital Governance
Updating establishment ownership details, director KYC, and maintaining valid Digital Signature Certificates (DSC) on the EPFO Unified Portal.
Monthly Contribution Filings
Identifying eligible employees under the gross wage ceiling of 21,000 rupees per month, calculating the 0.75% employee and 3.25% employer contributions, and filing monthly returns on the ESIC portal.
Insurance Person (IP) Registration
Generating immediate Insurance Numbers, issuing Temporary Identification Certificates (TIC), and facilitating permanent Pehchan biometric cards.
Dispensary Allocation & Medical Benefits
Coordinating branch and dispensary mappings to ensure employees and their dependents access medical benefits and maternity benefits under the ESI Act.
Statutory Register Maintenance
Compiling and maintaining mandatory digital and physical Form 6 registers, accident books, and inspection ledgers.
PF & ESI Registration
End to end setup for new businesses reaching statutory thresholds or seeking voluntary coverage under Section 1(4) of the EPF Act.
Shram Suvidha & Portal Integration
Creating LIN accounts, setting up establishment credentials, and registering authorized signatories with the Ministry of Labour and Employment.
Branch Office Tagging
Adding branch and sub code extensions across all your locations to ensure unified compliance reporting.
Statutory Compliance Health Audits
Forensic examinations of historical salary ledgers, contribution challans, and contractor records to uncover liabilities before department audits.
Notice Handling & Inquiry Representation
Drafting legally sound replies and providing professional representation for Section 7A, 7Q, and 14B notices before the Regional PF Commissioner (RPFC) and recovery officers.
Vendor & Contractor Verification
Verifying that temporary staffing agencies, security services, and facility contractors remit correct PF and ESI contributions for deployed personnel, protecting you from passed on principal employer liability.
Why Choose Us?
A Strategic Operational Advantage
When you partner with Samarthana’s EPF and ESI compliance consultants, you gain a dependable operational advantage.
Deep Regional Ground Expertise
We maintain daily, proactive communication with Regional PF Offices and ESIC Regional Offices nationwide, ensuring frictionless issue resolution and prompt clearance of departmental notices.
Proactive, Deadline-Driven Execution
Our automated tracking ensures that all wage computations, challan generations, and portal uploads are completed well before the 15th of the month cut off, eliminating late remittance damages entirely.
End-to-End Execution
We handle every detail: data validation, monthly portal filing, physical register maintenance, DSC updates, and employee helpdesk support. Your HR team is liberated to focus strictly on business growth.
Tailored to Your Industry
From dynamic IT startups navigating variable allowances to heavy engineering factories handling complex piece rate workforces, our solutions adapt seamlessly to your operational scale.
Our Process
Solutions
A Structured, Transparent Framework
We deploy a structured, transparent PF and ESI filing framework to protect your organization from risk.
Hear from our Clients
Operations Director
Leading Retail Chain
“Samarthana resolved years of pending UAN mismatches in weeks and now handles our monthly ECR challans flawlessly, days before the deadline.”
Managing Director
Auto Components Manufacturer
“Facing a Section 7A inquiry, Samarthana’s team audited our records and represented us before the authorities, resolving the matter with zero damages.”
HR Head
Enterprise SaaS Provider
“From registration to monthly filings and employee KYC approvals, Samarthana’s service has been exceptional and responsive.”
When is PF and ESI registration mandatory for a business?
EPF registration is mandatory for any commercial establishment or factory employing 20 or more persons. ESI registration is mandatory for establishments employing 10 or more persons where workers earn a gross monthly wage of 21,000 rupees or less (25,000 rupees for employees with physical disabilities). Establishments with fewer employees can also opt for voluntary registration under Section 1(4) of the EPF Act.
What are the financial penalties for missing the 15th of the month filing deadline?
Delayed remittance past the 15th triggers penal damages under Section 14B (EPF), ranging from 5% up to 25% of the defaulted contribution depending on the period of delay; statutory interest under Section 7Q (EPF) at 12% per annum on the outstanding amount from the due date until actual payment; and ESI penalties including interest at 12% per annum for each day of default alongside comparable damages and prosecution under Section 85 of the ESI Act.
Can an employer contribute to EPF above the statutory wage ceiling?
Yes. The statutory wage ceiling for mandatory EPF coverage is 15,000 rupees basic wages plus DA. However, employers and employees can jointly opt under Para 26(6) of the EPF Scheme to contribute 12% on the actual higher basic salary.
How does Samarthana resolve pending EPFO Section 7A inquiries and inspection notices?
Our team conducts a detailed pre audit of your past wage registers, payment vouchers, and general ledgers. We identify discrepancies, prepare legal submissions, calculate correct liabilities, and represent your company before the Regional PF Commissioner and recovery officers to resolve the matter and mitigate damages.
Does Samarthana manage ESI dispensaries and biometric Pehchan cards for employees?
Yes. Our team handles the complete employee onboarding cycle: registering the insured person, uploading family KYC details, generating Temporary Identification Certificates (TIC), mapping local dispensaries, and assisting employees in obtaining permanent biometric Pehchan cards.
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Free Consultations
Protect Your Business from Compliance Risks
Do not leave your enterprise exposed to social security disputes, compounding interest penalties, and departmental inspections. Partner with our leading statutory social security specialists to keep your operations secure, efficient, and 100% audit ready.
